What Can a Virtual Assistant Do For Me?

We’re just weeks into 2023 - are you staying on top of everything on your list?

So many entrepreneurs set big goals and intentions for the New Year! It’s exciting to dream about what you could accomplish and how much your business could grow, but the luster quickly wears off as you begin to see your daunting to-do list pile up.

If you’re feeling overwhelmed about your day-to-day tasks, bigger projects that are on your plate, or maybe both - it could be time to bring in some reinforcements. But how do you start with delegation? What can a virtual team realistically do for you? Today, let’s talk about the most common tasks that are outsourced to our virtual assisting team. 

IN A HURRY? HERE’S THE BOTTOM LINE: 

With a virtual assisting team on your side, you can free up hours of time every week and take your business to its next level. A great virtual assistant can help you with everything from inbox management, lead tracking, client onboarding, and bookkeeping, to all of your online marketing activities - social media, website updates, email marketing, online event set-up, and more. Schedule a no-obligation call with Melissa Swink to see how our team can help you grow your business. 

GOT A MINUTE? HERE ARE THE DETAILS TO CONSIDER:

If I had to sum up 90% of my conversations with new contacts, it all boils down to “what kinds of tasks should I send to a virtual assistant?” To make it easy, I’ve summed up the 12 most common tasks that our clients outsource to my team. Take a look; some might surprise you!

1. Have Your Virtual Assistant Manage Your Email Inbox and Scheduling

Be honest: Do you spend WAY too many of your working hours just handling your email inbox? Your time is much better spent working on growing your business!

When you get too many emails to reasonably handle on your own, and you waste precious time going back and forth to schedule appointments, it's time to bring on some assistance. 

A virtual assistant can help you triage your email inbox, organize the emails you need to respond to, and take some routine responses off your plate. A virtual assistant can also manage your calendar so all you need to do is “show up” every day! 

2. Have Your Virtual Assistant Track and Follow-up with Warm Leads

Too many service providers don't have a good system for tracking and follow-up with warm sales prospects, leading to lost opportunities. Have you ever had a good one slip through the cracks? 

A virtual assistant can help you create this system (and help you run it) so you never fall behind! Stay fully booked and gain peace of mind knowing you’re maintaining professional communications with everyone in your pipeline. 

3. Have Your Virtual Assistant Handle Email Newsletters and Promotional Email Sequences

Consistent email marketing is critical for staying in front of your audience. And promotional email sequences can really boost product/service sales! But if email marketing always falls off your to-do list, it's time to get help. 

Arm yourself with a virtual assistant who can write, format, and/or send your email newsletters and sales sequences. You’ll stay consistent AND get your valuable information in front of your target audience. Win-win! 

4. Have Your Virtual Assistant Keep Your Website Up-to-Date

Your website needs to be updated on a periodic basis with new copy, services, blogs, and/or events. It’s also important to periodically check links to make sure everything is working on your website. A virtual assistant can take these tedious tasks off your plate.

5. Have Your Virtual Assistant Assist with Client Onboarding

When you onboard a new client or customer, is the process tedious and time-consuming? You could use some support!

A virtual assistant can help manage your client onboarding so it's smooth and painless for everyone involved. 

Not only can they help create the workflow, but they can also help you manage it so you’re not getting bogged down in all the details. 

6. Have Your Virtual Assistant Keep Your Books Up-to-Date

While you might need to bring on an accountant for more technical aspects of your tax preparation, a virtual assistant can certainly handle your day-to-day, month-to-month, light bookkeeping. This can include categorizing expenses and reconciling monthly statements. 

It's a huge time-saver! 

7. Have Your Virtual Assistant Handle Social Media Management and Engagement

It's really important to be visible on social media. Maintaining a consistent, transparent presence builds trust with your audiences - but that doesn't mean you, as the business owner, need to handle every aspect of it. 

Outsource to a virtual assistant for social media post creation, scheduling, engagement management, and analytics! You’ll be amazed at how great it will feel to know this is running seamlessly without you needing to touch social media every day. 

8. Have Your Virtual Assistant Create Original Content

As an entrepreneur, your online brand is a valuable asset. You've put tons of effort into developing your voice and expertise. Whether or not you enjoy writing, your time could be better spent elsewhere - so rely on a virtual assistant skilled in copywriting or content writing to support your content creation efforts!

Content writing can include blogs, landing pages, case studies, social media captions, email newsletters, podcast notes, video summaries, and much more. 

9. Have Your Virtual Assistant Set-up Your Online Events

Today's digital world means people are used to learning via webinars, videos, and online events. Get backend support by having a virtual assistant set these up for you!

10. Have Your Virtual Assistant Handle Data Entry

Your time as a business owner doesn't need to be spent on data entry. Bring on a virtual assistant to handle these tedious tasks so you can focus on the needle-movers in your business!

Data entry tasks could include adding contact information to your CRM, list building, creating spreadsheets, and entering the necessary information from other sources.. What a time saver!

11. Have Your Virtual Assistant Create and Format Documents

If you find yourself spending waaaay too much time creating, formatting, and/or organizing documents, bring on someone who can do this for you. A virtual assistant could be the perfect solution!

This could include PowerPoint presentations, workbooks, spreadsheets, and more. 

12. Have Your Virtual Assistant Help with Graphic Design

Graphic design programs like Canva make everyone - even me - capable of creating eye-catching designs for marketing materials. But just because you CAN do basic graphic design doesn't mean you SHOULD…

A virtual assistant can handle your day-to-day graphic design needs, or bring on a more specialized virtual assistant if you need higher-end graphic design services for your business. 

If you’re curious about what our virtual assistant team can take off your plate AND help you grow your business, I invite you to schedule a complimentary, no-obligation consultation! If you’re a current client of ours, please feel free to reach out to me via email if you’d like to review the tasks and projects you’re sending our way and discover additional ways we can support you.